Employment Type
Job Location
104 Southeast Pkwy, Franklin, TN, 37064, USA
Date posted
November 8, 2022
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Position title
Food Acquisition Assistant

The Food Acquisition Assistant supports GraceWorks Ministries’ goals, values, and philosophy by exhibiting the following behaviors: excellence, quality service, commitment, and accountability. As a member of the GraceWorks Ministries’ team, the performance includes a demonstration of the following accountabilities: communication, teamwork, job knowledge, and leadership.

Position Summary

The Food Acquisition Assistant is responsible for helping with the day-to-day coordination and tracking of donated food items, the coordination of assigned volunteers, solicitation of new food sources, and collaboration with the Food Distribution Manager to transfer food from the warehouse to the food pantry.


• Greets and coordinates tasking of assigned volunteers who are helping with food acquisition and inventory
• Tracks, inventories and reports all inbound food items (purchased and donated)
• Coordinates all commercial donations as well as all gleaning volunteers
• Coordinates with outside entities (churches, businesses, schools) to sponsor food drives
• Rotates and date checks stock as needed
• Coordinates purging or partner-agency distribution of overstock or out-of-date inventory
• Maintains appropriate inventory levels of food and other items for daily distribution of carts as well as weekly distribution of fuel bags. Coordinates additional donations or purchases to supplement when levels of particular items become low
• Determine when and if food should be discarded from storage in the warehouse
• Prepares appropriate weekly, monthly and annual reports for internal and external entities
• As a part of food pantry team, collaborate with Food Distribution manager to suggest long-term inventory changes, storage, etc.
• Written communication with volunteers on a regular basis to show appreciation and to alert them to new information and procedures.
• Train and encourage volunteers through written communication and regular meetings
• Able to react to change productively and handle all other duties/essential tasks as assigned.


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Preferred Bachelor’s Degree and required Highschool Diploma.


Strong interpersonal skill
Ability to communicate effectively with a diverse range of individual
Problem-solving skills
Good judgment
Ability to handle multiple tasks simultaneously
Computer literate with working knowledge of Word and Excel
Highly developed organizational, planning and oral and written communication skills
Ability to work effectively with others
Ability to lift and or move objects weighing up to 50lbs.

Work Environment

The position is in a retail and warehouse setting that involves everyday risks or discomforts that require normal safety precautions. May encounter hot working conditions, based on the season.

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Position: Food Acquisition Assistant

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